Privacy Policy

Introduction

Job Vacancy Consultancy & Services (“JVCS”, “we”, “our”, or “us”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, share, and protect your information when you visit our website or use our workforce-mobility and student-coordination services.

By accessing our website or submitting your information to us, you confirm that you have read and understood this policy. If you do not agree with it, please do not use our website or services.

Who We Are

JVCS is the data controller responsible for the personal data described in this policy. We coordinate work and study placements in Europe for employers, agencies, candidates, and students, with offices in the Gulf region.

If you have any question about this policy or how we handle your data, you can reach us using the contact details at the end of this page.

Information We Collect

Depending on how you interact with us, we may collect the following types of information:

• Personal identification data — such as your name, email address, phone number, nationality, and date of birth.
• Employment and education data — such as your CV, qualifications, certificates, work history, and references.
• Application and placement data — the roles or programmes you apply for and the status of your application.
• Communication data — messages, inquiries, and correspondence you exchange with our team.
• Technical data — IP address, browser type, device information, and usage data collected through cookies and similar technologies.

We collect this information directly from you when you submit a form, apply for an opportunity, contact us, or interact with our website. In some cases we may receive information from partner employers, agencies, or institutions involved in your placement.

How We Use Your Information

We use your information to:

• Process applications and coordinate work or study placements.
• Communicate with candidates, students, employers, and partners.
• Prepare and verify documentation, including work permits and travel arrangements.
• Provide support before, during, and after your placement or arrival.
• Improve our services, website performance, and user experience.
• Comply with our legal, regulatory, and contractual obligations.

We do not sell your personal data to third parties.

Legal Basis for Processing

Where data protection law applies, we process your personal data only when we have a valid legal basis to do so. Depending on the situation, this may be:

• Consent — where you have given us clear permission to process your data for a specific purpose, which you may withdraw at any time.
• Contract — where processing is necessary to provide the services you have requested or to take steps before entering into an agreement.
• Legal obligation — where we must process data to meet a legal or regulatory requirement.
• Legitimate interests — where processing is necessary to run and improve our services, provided your rights do not override those interests.

Sharing of Information

We may share your information with:

• Partner employers, recruitment agencies, or educational institutions for placement and enrolment purposes.
• Service providers who support our operations, such as IT, communication, and document-handling providers.
• Government authorities, embassies, or regulators where required for permits, visas, or by law.

We share only the information necessary for each purpose, and we require those we work with to protect your data and use it only as instructed.

International Data Transfers

Because we coordinate placements across borders, your information may be transferred to and processed in countries other than the one where you live, including within the European Union and the Gulf region.

Where we transfer personal data internationally, we take reasonable steps to ensure it remains protected and is handled in line with this policy and applicable data protection requirements.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes set out in this policy, to provide ongoing support, or to meet legal, accounting, or regulatory requirements.

When data is no longer needed, we securely delete it or anonymise it so it can no longer be linked to you.

Data Security

We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure. Access to your information is limited to people who need it to do their work.

While no method of transmission or storage is completely secure, we continually review our safeguards to keep your data protected.

Your Rights

Depending on the laws that apply to you, you may have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your data where there is no overriding reason to keep it.
• Object to or restrict certain processing of your data.
• Request a copy of your data in a portable format.
• Withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, please contact us using the details below. We will respond within the timeframe required by applicable law and may need to verify your identity first.

Children’s Privacy

Our website and services are intended for adults and are not directed at children under the age of 18. We do not knowingly collect personal data from children. If you believe a child has provided us with their information, please contact us so we can remove it.

Cookies and Website Tracking

Our website uses cookies and similar technologies to keep the site working, remember your preferences, and understand how the site is used so we can improve it.

You can manage or disable cookies through your browser settings. Disabling some cookies may affect how parts of the website function.

Third-Party Links

Our website may contain links to third-party websites or services that we do not control. This Privacy Policy does not apply to those sites, and we are not responsible for their content or privacy practices. We encourage you to review the privacy policy of any site you visit.

Data Breaches

We maintain procedures to detect, investigate, and respond to personal data breaches. Where a breach is likely to affect your rights, we will notify you and the relevant authorities as required by applicable law.

Complaints

If you have a concern about how we handle your personal data, please contact us first so we can try to resolve it. You also have the right to lodge a complaint with the data protection authority in your country or place of work.

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on this page, with the “Last updated” date shown at the top.

Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us: